Change Bibliography Style Word

If the referencing style you need to use is not available in EndNote or from the additional EndNote Output Styles website, then you can create a style that matches your criteria by editing an existing one.

To do this:

  • Select Edit > Output Styles and select the style that you would like to edit
  • Before editing the style create a copy and work from the copied file. Select File > Save as and rename the copied file.
  • In the style editing window use the options on the left to edit your style. For example, select Templates under the 'Bibliography' heading to edit how the reference will appear in your bibliography/reference list.
  • Once the style has been altered and saved it will appear in your list of styles. To select the new style in EndNote or Microsoft Word choose Select Another Style... from the 'Styles' drop-down menus.

For additional tips on working with output styles, have a look at the FAQs on EndNote output styles.

Video: Modyfing EndNote Styles

 

Video produced and kindly shared by National Institutes of Health Library.

By default, EndNote creates a single bibliography at the end of the word processing document. With EN and Microsoft Word, you can create a bibliography for each section of the document (or for each section as well as one at the end of the document).  To do this, you will need to make the change in the output style. For more information, see online help.
 
If Cite While You Write instant formatting is disabled, the references will need to be formatted in the following way.

Selecting output style: Select the desired output style as described above.

Formatting references: Return to Word and select Format Bibliography from the EN submenu of Word’s Tools menu ribbon. In the pop-up window, select the document to format (by default it is the current document) and the style. After selecting the desired format, click on the Format button. Note that EndNote reformats the references in the paper as well as adding the reference list at the end of the paper. Warning: Carefully review the formatted bibliography for errors. If there are any errors, the best way to correct them is to make the changes in EndNote. In a pinch, however, corrections can also be made in the reference list itself.

Reformatting references: To reformat the reference list, go back to Format Bibliography and select another style.

Unformatting references: To unformat the reference list, select Unformat Citation(s) from the EN submenu.

Sharing a copy of the final formatted paper: When submitting a copy of a manuscript to a publisher, it is recommended that you unlink the EndNote fields in the manuscript.  This will prevent any potential problems with the formatted references when the recipient of the manuscript opens the file.

First, make a copy of the manuscript using the Save as… option. (EndNote may prompt for this automatically. If not, do it manually.) This is very, very important! Never unlink the fields in the master copy of the manuscript, as they cannot be relinked automatically. In Word, unlinking the EndNote fields will also unlink all fields in the manuscript, including Word fields like date, time, index, table of contents, etc. Usually this will not be a problem.

In the manuscript copy, select Convert Citations and Bibliography >> Convert to Plain Text.  Note that this will sometimes cause problems with other formatting, like page number formatting in document sections.  Review your manuscript for these sorts of problems.

If you did accidentally unlink the master copy of the manuscript and you need to reformat the references, the only way to do this is to re-cite all of the references with EndNote again. If you have not yet closed the document, it may be possible to use Word’s Undo feature to undo removing the field codes.

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